Industry Solutions I Government Services
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Government Services
State, county and municipal agencies are working to better serve customers and streamline operations by creating digital databases of recorded documents and vital records. These projects dramatically reduce search and retrieval time, labor costs and storage space. CPI assists government agencies by bringing a high level of expertise, quality control and security guarantees. We have digitized, redacted and indexed more than 25 million records.
Services
  • Customized indexing (data entry) and document linking
  • Public search and retrieval systems
  • Redaction services for privacy law compliance and identity theft safeguards
  • Large-scale document conversion from any format to any digital medium
Document indexing
CPI has a specialized staff for large-scale indexing of these recorded documents:
  • Mortgages Liens
  • Deeds Trusts
    		•
  • Surveys
    • Land contracts
  • Judgments
    		•
  • Easements
    		•
  • Oil/Gas leases
    • Court cases
  • Affidavits
    		•
  • Notices/Claims
    		•
  • Plats
    • UCC Filings
  • Power of Attorney
    		•
  • Birth/Death Certificates
    • Tax Foreclosures
  • Tax Assessments
    		•
  • Individual and Corporate Tax Forms
    • Captured data formats
    • Book or pages
  • Prior references
    		•
  • Document number
    • Long or short legal descriptions (Abstracts, metes and bounds, surveys)
    • Parties (taxpayer ID, parcel ID, grantors/grantees, plaintiff/defendant, etc.)
    • Consideration
  • Date created or recorded or filed
    • Lineage or 'how held'
  • Marital status
    • Methods
    Indexers and Quality Control operators use varied technologies and manual methods.
    • Double or triple key verification for 99.9% plus accuracy
    • OCR and ICR
    • Database look-ups (township, sub., abstract, document type, etc.)
    • Logic and verification checks (date ranges or book ranges)
    Redaction and image cleanup

    The Recorded Document team has developed an expertise in redaction, blocking such items as Social Security number, bank account or driver's license number. CPI also performs large-scale cropping, deskewing and reformatting projects.

    Applications

    These services benefit libraries, museums, education systems, law enforcement, tax collectors, property registrars, courts, licensing agencies, election officials, benefit administrators and many other public sector entities.

    CPI experience
    • 5 million documents dating back to 1930 for Recorder of Deeds in a large county in Michigan
    • 7 million documents redacted and indexed for a NJ county
    • 500,000 documents indexed for TX and NM title plants
    • 500,000 easement agreements and title contracts for a European electric utility
    • 450,000 grantor/grantee records for the County Clerk in Suffolk County, New York
    • 70,000 oil and gas leases for Sheridan County, Montana
    • 60,000 easements, contracts and title insurance policies for an Illinois utility
    • Thousands of tax forms each month


    CASE STUDY: Property Records Indexing [ PDF 184KB ]

    CASE STUDY: Online Land Records Research [ PDF 184KB ]

    Copyright 2006 CPI